QR Codes

Streamline Event Management with QR Code-Enabled Conference Registration ID Cards

QR Code-based tickets offer an efficient way to manage event entries. Here’s how they work:

1. Distribute tickets—either as printed copies or digitally via email—each embedded with a unique QR Code.
2. At the entry gate, attendees present their tickets to the event coordinators.
3. The coordinator scans the QR Code on each ticket using their smartphone.
4. The scan instantly verifies the ticket as valid, invalid, or a duplicate.

This process ensures that only valid entries are allowed, eliminating unauthorized access. Plus, there’s no need for an expensive scanning setup; a coordinator’s smartphone is sufficient.

Facilitate Networking with VCard QR Codes

Conferences are excellent opportunities for attendees to network. You can make this process seamless by providing VCard QR Codes.

Here’s how:

• When attendees register, generate unique VCard QR Codes for each individual.
• Print these QR Codes on badges to be worn during the conference.

By scanning the badge, attendees can access the wearer’s details—name, phone number, email—and save them directly as a contact in their smartphones. No need for physical business cards or the risk of running out of them.

For a step-by-step guide on creating multiple VCard QR Codes, refer to this.

Since scanning QR Codes takes only seconds, long queues at the entry gate can also be minimized.

Share Presentation Material Digitally

Instead of handing out printed copies of presentation slides, you can share them as digital files using PDF QR Codes.

Here’s how:

1. Add a PDF QR Code to the final slide of your presentation with a clear call-to-action like “Scan here to download the presentation.”
2. Alternatively, place these QR Codes on posters or registration desks throughout the venue.

Attendees can scan the QR Code with their smartphones to download the materials instantly. This approach saves on printing costs, reduces paper waste, and ensures no one misses out due to limited copies.

Speakers can also use this method for lead generation by requesting attendee details before providing access to the materials.

Collect Feedback Easily

After the event, gather attendee feedback effortlessly using feedback form QR Codes.

Here’s what to do:

1. Place QR Codes in visible areas around the conference venue.
2. Encourage attendees to scan the code to access an online feedback form.

This eliminates the hassle of typing URLs, making it quicker and more likely for attendees to participate. Higher response rates provide valuable insights into what went well and where improvements can be made.

Once feedback is collected, act on the suggestions and communicate any improvements to your audience to build trust and engagement.